Qwilr vs Proposify: Design Tool or Document System
MyProposer Team 6 min read
The short answer: Qwilr sells the artefact and Proposify sells the system. Qwilr Starter is $35 per user per month for documents that look like a designer made them. Proposify Basic is $19 for shared content, brand rules and an approval path. Both cap you at 10 documents a month at the entry tier.
Pricing verified on 26 August 2026 by reading each vendor’s own pricing page: Qwilr · Proposify. Prices change — check the source before relying on a number here.
Price, side by side
- Qwilr — Starter $35/user/month annually ($49 monthly), 10 documents then $5 each. Growth $55/user/month, five-seat minimum ($275/month floor), annual only.
- Proposify — Basic $19/user/month annually ($29 monthly), 10 sends. Team $41, 30 sends. Business from $3,900/year.
Where Qwilr wins
The document itself, and it is not close. Embedded video, interactive modules, real layout control — a Qwilr page can function as a portfolio piece as well as a quote. For an agency selling creative work, the proposal doubles as proof of capability, and that is worth paying nearly twice as much for.
Where Proposify wins
Everything that happens before the client sees it. Content libraries so the same scope paragraph is not rewritten five ways, brand control so nothing odd ships, approvals so a junior cannot send a mispriced proposal. Qwilr is lighter on all three.
It is also roughly half the price, and its Team tier at $41 gives 30 sends where Qwilr’s next tier forces five seats.
The trap in both
Ten documents a month at the entry tier, on each. Qwilr charges $5 per extra; Proposify asks you to upgrade. A revised version sent to the same client counts again on both, which is how most people discover the cap.
Who should pick which
Pick Qwilr if you sell design, brand or campaign work and the proposal is part of the pitch.
Pick Proposify if several people send proposals and you need them to read the same way — you will also spend less.
A note on who is writing this
We make MyProposer, which competes with both tools above. We have kept the comparison to figures you can check on their own pricing pages, and said plainly where each one is the better buy — a comparison that never concedes anything is not worth reading. If you want the third option: MyProposer is $6.99 a month, flat, for 100 documents every 30 days, with a genuinely free plan underneath it. It is a smaller product than either — no team seats, no approval workflows, no CRM integrations. See the plans or start free.
