Cheap Proposal Software for Freelancers: 6 Tools Compared on Real Prices
MyProposer Team 8 min read
The short answer: proposal software is priced for sales teams, and freelancers pay the price of that. Almost every tool in the category charges per seat and then caps how many documents you can send. If you are one person, you are buying a team model you will never use.
| Tool | Cheapest plan with proposals | Docs included | Per seat? |
|---|---|---|---|
| MyProposer | $6.99/mo (Pro) | 100 / 30 days | No — flat |
| Better Proposals | $13/user/mo | 10/mo, 1 user max | Yes |
| Proposify | $19/user/mo | 10 sends/mo | Yes |
| PandaDoc | $19/user/mo | Uncapped | Yes |
| Bonsai | $19/user/mo (Essentials) | Uncapped | Yes |
| Qwilr | $35/user/mo | 10/mo, then $5 each | Yes |
All figures are the annual-billing per-seat rate, which is the number each vendor advertises. Monthly billing costs more at every one of them.
Pricing verified on 26 August 2026 by reading each vendor’s own pricing page: Better Proposals · Proposify · PandaDoc · Bonsai · Qwilr. Prices change — check the source before relying on a number here.
The two traps in this category
1. Per-seat pricing. Every tool above except MyProposer prices per user. That is rational for a ten-person sales team and irrational for you. It also means the advertised price is the floor, not the cost — the moment a collaborator needs access, it doubles.
2. The send cap. This is the one that catches people, because it is rarely in the headline. Better Proposals Starter, Proposify Basic and Qwilr Starter all include 10 documents a month. That sounds generous until you send a revised version to the same client and watch it count as two.
Qwilr is the sharpest example: $35 a month for ten documents, then $5 for each one after. Cost per document you are allowed to send works out around $3.50 — roughly fifty times the same figure on a $6.99 plan that includes a hundred.
What to actually look at
- Cost per document you can send, not the monthly price. It is the number that reflects how you will really use it.
- What tier removes their branding. On Bonsai that is Premium at $29 per user per month; on PandaDoc it is Business at $49. Sending a proposal with someone else’s logo on it is a strange way to win work.
- Seat minimums. Qwilr’s Growth plan will not sell you fewer than five seats — a $275/month floor for a two-person studio.
- Monthly vs annual. Every price above is the annual rate. Monthly is higher at all six, and annual means committing before you know if the tool suits you.
Honest recommendations
If the proposal is the pitch — you sell design, brand or campaign work and the document demonstrates the craft — pay for Qwilr. Nothing else in this list looks as good.
If you want one subscription to run the whole business — time tracking, projects, invoicing, CRM — Bonsai Essentials at $19 is fair value, as long as you know proposals are not in the $9 tier.
If you send high or unpredictable volume and want no meter, PandaDoc Essentials at $19 is uncapped and the most straightforward of the per-seat options.
If your work is repeatable and you send under ten a month, Better Proposals Starter at $13 is good value and its templates are genuinely well written.
Where MyProposer fits
MyProposer is $6.99 a month for Pro, flat rather than per seat, covering 100 documents every 30 days across proposals, quotes, contracts and invoices. The Free plan is $0 for two of each every 30 days, with AI drafting, interactive quotes, e-signatures and the client CRM included. Every new account starts on 30 days of Pro automatically, no card.
It is a smaller product than the tools above — no team seats, no approval workflows, no Zapier or Salesforce integrations. See the plans or start free.
